Privacy Policy

This Privacy Policy explains how DB Capital Brokers t/a Property Mailer ("we", "our", "us") collects, uses, and protects your personal information when you visit our website at https://www.propertymailer.co.uk or interact with our email marketing campaigns. We are committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).

1. who we are

DB Capital Brokers t/a Property Mailer
116 Cardigan Road
Headingley, Leeds
LS6 3BJ

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
Email: data@propertymailer.co.uk

2. What Information We Collect

We may collect the following information from you when you use our website:
  • Name
  • Email address
  • Phone number
This information is collected via:
  • Contact forms for service enquiries
  • Subscription forms for marketing communications

3. How We Use Your Information

We use the information you provide for the following purposes:
  • Responding to service enquiries
  • Sending marketing communications
We do not share your personal information with any third parties for marketing or other purposes.

    4. Legal Basis for Processing

    We process your personal data on the following legal bases:
    • Consent: when you opt in to receive marketing materials
    • Legitimate interests: when responding to service enquiries or sending B2B marketing campaigns (see Section 12 below)
    You have the right to withdraw your consent for marketing at any time by contacting us.

      5. Data Retention

      We retain your personal data until:
      • You request that we delete it, or
      • It is no longer necessary for the purposes for which it was collected.

        6. Data Security

        We take appropriate technical and organisational measures to keep your personal data secure. All data is stored on an encrypted drive to prevent unauthorised access, disclosure, alteration, or destruction.

          7. Cookies and Tracking Technologies

          We do not use cookies or other tracking technologies on our website.

            8. Your Data Protection Rights

            Under UK GDPR, you have the right to:
            • Access the personal data we hold about you
            • Request correction of inaccurate or incomplete information
            • Request deletion of your personal data
            • Object to processing in certain circumstances
            • Request restriction of processing
            • Request data portability where applicable
            To exercise any of these rights, please contact us at data@propertymailer.co.uk.

            9. Marketing Communications

            If you subscribe to receive marketing materials, we will send you information about our services via email. You can opt out at any time by clicking the unsubscribe link in our emails or contacting us directly.

              9. Marketing Communications

              If you subscribe to receive marketing materials, we will send you information about our services via email. You can opt out at any time by clicking the unsubscribe link in our emails or contacting us directly.

                10. Changes to This Privacy Policy

                We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this page periodically for the latest information.

                  11. Complaints

                  If you are unhappy with how we have handled your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk.

                    12. B2B Email Marketing and Third-Party Data

                    As part of our business activities, we carry out B2B email marketing campaigns on behalf of our clients, specifically focused on the commercial property sector. To do this, we may lease business contact data from reputable third-party data providers.

                    Data Sources and Due Diligence
                    • We only work with trusted third-party data providers who ensure that all data has been collected lawfully, is accurate, and up to date.
                    • We carry out appropriate due diligence on all data suppliers to ensure compliance with UK GDPR and PECR.
                    Types of Data
                    The data we lease and process is strictly business contact information relating to professionals in the UK.
                    This may include:
                    • Name
                    • Job title
                    • Business email address
                    • Company name
                    • Business phone number
                    • Company address
                    We do not lease or process sensitive personal data or any B2C data.

                    Purpose of Processing

                    We process this data solely for the purposes of:
                    • B2B email marketing campaigns on behalf of our clients in the commercial property sector
                    We do not use this data for profiling, analytics, or retargeting.

                    Legal Basis for Processing

                    We rely on Legitimate Interests as the legal basis for processing this data under UK GDPR and PECR. Before sending any campaigns, we carry out Legitimate Interests Assessments (LIAs) to ensure our clients’ interests do not override the rights and freedoms of the individuals whose data we process.

                      Data Security and Retention

                      All leased data is stored securely on an encrypted drive. We retain the data only until:
                      • We are asked to remove it by the data provider
                      • An individual requests removal (via an unsubscribe or Subject Access Request)
                      • It is no longer necessary for the purpose for which it was obtained

                      Opt-Outs and Data Subject Rights

                      All marketing emails include a clear unsubscribe link. We maintain a suppression list to ensure opted-out contacts are not emailed again. Individuals can also exercise their data rights by contacting us at data@propertymailer.co.uk.

                        Complaints and Subject Access Requests (SARs)

                        Anyone with a complaint or wishing to make a Subject Access Request should email data@propertymailer.co.uk. We will respond in accordance with UK GDPR and PECR.